How to: Correcting your NLIS transfers

When completing livestock transfers within the NLIS database, it is important to ensure all information is clear, correct and complete – however, in the rush of livestock operations, mistakes can easily be made. 

If incorrect information has been entered into the NLIS database, it may be edited or removed through a transfer correction. However, this can only occur if the livestock transfer is the most recent one recorded for an animal. 

A transfer correction allows you to replace incorrect data with correct data such as the: 

• source PIC 
• destination PIC 
• NVD number 
• movement date.  

It will also enable you to remove devices from a transfer if they were incorrectly included or if the device number is incorrect. 

If the transfer you need to correct is not the most recent, or if you notice an incorrect transfer of devices onto or off your PIC and did not conduct the transfer, you will need to contact your state or territory department to perform the correction for you.   

Completing a transfer correction 

Before you start: 

• Gather the upload ID of the transfer you have completed that needs correcting. This may have been emailed to you or displayed on the screen after you moved livestock onto or off your PIC on the database. Alternatively, you can retrieve the upload ID from the ‘View my transaction history’ report. 
• Locate details of the transfer that may need correcting. You may also need a list of devices if there was an error in the original data entry. 
• Log in to the NLIS database at nlis.com.au with your username and password. 

Step 1: 

Once logged in, select the species you are working with. Under the Notify the database of: section, select the action Transfer correction. Click Go.

Step 2: 

The database offers three options to correct a transfer: 

• Edit one or more transfers in an upload: This allows you to edit details for one device in the transfer or all the devices in the transfer.    
• Remove one or more transfers in an upload: This enables you to delete one or more devices from your transfer. The removed devices will be placed back onto the source PIC. 
• Remove all transfers in an upload: This enables you to roll back the transfer and place all the devices onto the source PIC. You may skip step 3 of this guide if this is chosen. 

Select an option from the drop-down menu, enter the transfer upload ID and click Continue. 

Step 3: 

The database will provide a list of the devices included in the transfer and request that you indicate which devices you want to edit. 

• Edit one at a time: You can edit the details of one device by clicking on Edit item. In the pop-up window, update the incorrect information and click Submit to return to the device list. The row will change to orange, indicating that you have edited details. Click Continue.  
• Edit more than one: Using the check boxes on the left of the NLISID column, you can tick the devices that need correcting and click Edit selected items.  In the pop-up window, enter the correct information for the transfer and click Submit to return to the device list. The row will change to orange indicating that you have edited details. Click Continue.  
• Remove one or more: Using the check boxes on the left of the NLISID column, you can tick the devices to be removed from the transfer. Click Continue.  

Below: Sample of the devices to select for editing or deleting: 

Below: Sample of the device row highlighted orange indicating edits have been made: 

 
Step 4: 

Confirm that the edits or devices to be removed are correct, then submit the information to the database by clicking Send. 

You can only correct a transfer once, so before you send any changes to the database, check the Confirm details screen carefully. 

Step 5: 

On the receipt screen, you can click View my transaction history to check the upload status of the correction. 

The importance of correct livestock transfers 

The National Livestock Identification System (NLIS) is Australia's system for the identification and traceability of cattle, sheep and goats. NLIS reflects Australia's commitment to biosecurity and food safety and provides a competitive advantage in a global market. Without accurate livestock transfers, lifetime traceability is not possible so we must ensure diligence in providing accurate information so we can stand by what we sell.