You can register for an NLIS account on the NLIS website.

Once submitted, your account request will need to be approved. This process can take up to seven days. After your request is approved, you will receive your NLIS user ID and password via email.

If you need to purchase NLIS tags/devices or obtain a PIC, you will need to contact your state or territory authority.

You should contact your state department for agriculture about:

• PIC registration
• Ordering NLIS devices
• Livestock movement requirements
• NLIS compliance, including timeframes for completing transfers on the database

Visit this webpage to view state and territory contact details.

Hobby farmers who are accredited through LPA will need to keep all the same records as primary producers.

Find out more about record-keeping.

How to record livestock movements

The information required to record a livestock movement on the NLIS database will vary according to the origin and destination of the movement, and the type of identification tags attached to the livestock.

Livestock movements with electronic tags – or RFID tags – should be recorded using the Livestock moved onto/off my property function. Access ISC's NLIS how-to guide for moving livestock onto or off a PIC (type in details) or how-to guide to moving livestock onto or off a PIC (file upload) for assistance with this.  Livestock movements with visual tags should be recorded using the mob-based movement onto/off my property function. Access ISC's NLIS how-to guide for moving mobs onto or off a PIC (type in details) or how to guide to moving mobs onto or off a PIC (file upload) for assistance with this. 

Who is responsible for movements?

If livestock are bought, sold or moved through a saleyard, the livestock movement must be recorded by the saleyard. For private sales – those that do not take place via a saleyard – the buyer/receiver of the livestock must record the livestock movement onto their property.

The vendor/sender of the livestock is not obligated to record the movement off their property, although they are encouraged to do so. They should check the movement has been made by the buyer/receiver.

Industry representative bodies have decided it is the buyer/receiver who makes the transfer and this has been legislated in each state.

Buying through an agent

If you buy stock privately through an agent, it is your responsibility as the receiver of stock to make sure the transfer is completed. While you can do it yourself, or ask your agent to do it for you, ISC recommends you clarify who will do it when the sale is made. You should ask for the Upload ID as a receipt to show it has been done if your agent completes the transfer. This Upload ID can be written on the NVD waybill that the stock arrive with – making it easy to check later and to show an LPA auditor.

Accidental sales or transfers

If livestock are accidentally sold by another producer and this is recorded on the NLIS database to your PIC, then this will generate a ‘system transfer’ warning. This is an automated warning from the database that notifies the PIC holder that an animal registered on their PIC has been moved off to another PIC. You will need to have an NLIS database account to receive the email notifications/warnings.

Read more about warning emails.

All animals leaving a property (PIC) must be identified with an NLIS accredited device before moving unless a permit is obtained from the state or territory authority. More information on tagging requirements for cattle, sheep and goats is available on the ISC website.

You do not need to notify NLIS when you tag an animal on your property. The NLIS database does not distinguish between tags applied to your animals and tags that are still unused. All devices are automatically registered to your PIC by the tag manufacturer when they are issued to you.

It can be useful to keep your own records of what tags are used, when and in what animals. ISC recommends keeping a record of the tag numbers when purchased and to which animals they have been applied. Visual ID numbers are printed on the bag for easy recording.